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Title
Text copied to clipboard!Document Workflow Specialist
Description
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We are looking for a Document Workflow Specialist to join our team and be responsible for the effective management of documentation within the company. The person in this position will play a key role in ensuring smooth information flow, compliance with procedures, and archiving of documents in accordance with applicable legal regulations.
Main tasks will include organizing, controlling, and optimizing processes related to the internal and external flow of documents. The specialist will cooperate with various departments of the company to ensure timely and correct document processing and will also be responsible for implementing and maintaining electronic document workflow systems.
The ideal candidate should have experience working with documentation, be familiar with data protection regulations, and be able to work with ERP or DMS systems. Accuracy, good work organization, and the ability to work under time pressure are also required.
We offer stable employment in a dynamically developing company, opportunities for professional development, and participation in projects optimizing administrative processes. If you are meticulous, communicative, and enjoy keeping documents in order – this job is for you!
Responsibilities
Text copied to clipboard!- Managing internal and external document flow
- Implementing and operating electronic document workflow systems
- Cooperating with departments regarding documentation
- Archiving documents in accordance with legal regulations
- Controlling the correctness and completeness of documents
- Creating and updating document workflow procedures
- Training employees on document handling
- Ensuring compliance with GDPR and other regulations
- Monitoring timeliness of document processing
- Reporting and analyzing documentation process efficiency
Requirements
Text copied to clipboard!- Experience working with documentation
- Knowledge of data protection regulations
- Ability to use DMS or ERP systems
- Excellent work organization
- Meticulousness and accuracy
- Ability to work under time pressure
- Communication and teamwork skills
- Knowledge of MS Office
- Secondary or higher education
- English language skills are a plus
Potential interview questions
Text copied to clipboard!- What experience do you have with documentation?
- Have you worked with DMS or ERP systems before?
- How do you handle organizing work under time pressure?
- Are you familiar with data protection regulations?
- What document workflow procedures have you implemented before?
- Do you have experience training employees?
- What tools do you use for archiving documents?
- Can you analyze the efficiency of administrative processes?
- What are your expectations for this position?
- Are you ready to work in a dynamic environment?
